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Coming from spreadsheets

Most small fleets run on Excel, Zalo and memory. Here is what changes — and what does not — when you move to Haulva.

Haulva vs. the spreadsheet-and-Zalo way

	Spreadsheets + Zalo	Haulva
Trip record	One file per dispatcher; versions never match	One shared ledger, everyone sees the same trips
Driver updates	Phone calls and Zalo messages, lost by evening	Status taps and POD photos attached to the trip
Customer asking "where is my container?"	Dispatcher stops work to check and call back	Customer checks the portal themselves
Month-end profit per trip	Rebuilt from receipts and memory	Revenue and allocated costs already on each trip
Proof of a disputed delivery	A photo somewhere in a chat history	POD photo filed with the trip, downloadable
Advance given to a driver	Cash and a paper slip	Requested in-app, approved in one click, settled per trip
Cost of the system	$0 — plus the hours it eats	$20 per vehicle per year

Haulva vs. traditional TMS

Traditional transport management systems were built for enterprises: per-user licenses, implementation consultants, modules for everything. A 10-truck company does not need — and cannot afford — that. Haulva covers the four jobs a small fleet actually does every day: dispatch the trips, hear from the drivers, answer the customers, and know what each trip earned. Nothing else, nothing missing.

	Traditional TMS	Haulva
Pricing	Per user per month, plus modules	$20 per vehicle per year, everything included
Setup	Weeks of implementation	Import your Excel; run the same afternoon
Driver app	Often a separate purchase	Included, works offline
Customer portal	Enterprise add-on	Included
Language	Usually English-first	Vietnamese-first, built for Vietnamese dispatch offices

Honest notes

If your operation already runs perfectly on one spreadsheet and two phones, Haulva adds process you may not need yet.
Haulva does not do GPS fleet tracking, fuel-card integration or customs brokerage — it manages trips, people and money.
Moving off spreadsheets takes one afternoon of importing and checking; the discipline of recording every trip is the real change.

See the difference on your own data

Send us a week of your dispatch spreadsheet and we'll show you what it looks like inside Haulva.